In this post, we are going to see some easy to use free Chromebook monitoring techniques. Chromebooks are google’s solution for cheap windows laptop which is highly virus prone. Educational institutions use Chromebook for their device management capabilities. Below we are going to see some of the cheap/free and easy to use Chromebook monitoring free software and techniques.
Netop Vision Teacher:
This software keeps the students focused in all classes. This software helps the teachers and parents monitor and modify behavior. The classroom needs to be busy and should cover a lot of portions. Technology can help save time but also be a distraction. Netop Vision will help the teachers Ignite student focus in the subjects, help with retention of concepts and reduce failure rates. The following are the features of Netop Vision that makes it one of the best Chromebook monitoring free software.
The following instructions are for Vision for windows. You can see that the interface follows the traditional windows style that makes it easy to get used to. The top ribbon can be used for all the navigation purpose. The Home tab can be used to perform functions needed for typical class.
View tab can be used to choose how we are going to see the students classrooms. The Administration tab can be used for features primarily at the beginning or at the end of a class.
Use the blank screen button given in the figure below. Using the blank screen will lock all the screens and keyboards of the student computers.
Use the stop button shown in the image to stop the blank screen session on all the computers.
This feature can be used only a group of students or an individual student using the selection option to stop the inappropriate behavior immediately.
Using the Demo feature the teacher can project the contents of the teacher’s screen directly to the student’s screen.
Launching the demo in fullscreen mode will lock the keyboard and mouse of the students. Launching the demo in the windows mode will have the keyboard and mouse of the students unlocked and let them follow the demo on their own.
The start application can be used to start applications in the user computers. The button for the starting applications in the user computer is shown in the image below. You can start applications in few specific student computers or an individual computer using the selection option.
All the started application can be stopped using the stop all application button shown in the image below.
Web lock is used to lock the internet access in the student computers by either selecting a bunch of computers or the individual computer the internet access needs to be blocked at. This is used to prevent inappropriate activities on the student side.
The web filter is used to deny access or allow only certain sites in the student computers. Use the image given below to use the web filter feature.
Google Management Console:
Google management console is available for only 30 dollars but it makes an ordinary Chromebook a very powerful enterprise-level device. It can be used to monitor the activity of other Chromebooks. Use the following instructions to know more about google management console to learn about Chromebook monitoring free.
Go to google apps admin console using admin.google.com. It works with only google G suite account. It will not work with a regular Google account. After activating G suite follow the following instructions to do Chromebook monitoring free.
- Go to device management
- Go to Chrome settings
From there the users can manage User settings, Public Session Settings, Device Settings. User settings are settings that are applied to the user and these settings are for the user and it is independent of the Chrome device they are logging in to. It can be applied based on the organization that the users are a part.
The apps and extensions settings can be configured here:
Installed apps and extensions can be forced on users.
Use Chrome web store to search and add apps to the list.
- Click on Managed forced-installed apps to managed apps and extensions:
The details link will show additional information about the application.
The add link will force the application to the users.
You will see the total applications you have already forced upon the users in the column on the right side. You can remove the applications by clicking the remove link. You can learn more about the applications by clicking on the details tab.
The above image shows the link that to allows you to allow all the apps and extensions except the ones you block or you can choose to block all the apps and extensions except the ones you allow. This is a very useful feature for an educational institution. As this will give the teachers maximum flexibility at what the student can use and not use.
For education point of view, the users are going to need to generally block all apps and extensions except the ones that you allow.
This link will let you choose the list of apps that are to be blocked or allowed.
The security section can be used to configure some settings like Password management, Show password, Screen lock, Incognito mode, Browser history etc.
The Password management is used to manage the passwords on the user device. This setting can be useful in scenarios where the users are changing device often.
The Show password is used to decide whether or not the users can see the password in clear text.
The Screen lock is used to turn the screen lock on when the device is idle for too long.
The Incognito mode can be used to disable the incognito feature in the user device.
The browser history options let you choose to save or discard the browser history in the user computer.
Some of the other features have been shown in the image below.
The startup category
It is used to apply settings when a user starts up a chrome device or logs into a chrome browser. For example, the user’s homepage URL can be set using the options shown in the image below. The users can use the Pages to load on startup to load multiple pages during the startup.
The URL blocking can be used to block the URLs in the user’s device. Keep in mind that you are allowed to block only 150 URLs as of now. This is one every extensively used feature.
You also have the option to add blacklist exception. You have to add the right URL to this feature to work properly.
It is suggested to force google drive in the download location this ensure the backing up of the downloaded files to the google drive.
You have a Hardware section to set hardware settings. This can be used to allow and disallow external devices. You can also choose the allow and disallow audio or video input and output in the user devices.
Device settings are based on the devices.
To start with, you can see the forced re-enrollment of a device after wiping. This is used to make sure that a user enrolls in the domain after he wipes his device. This will prevent the misuse of the domain after a device theft and therefore it proves as a useful feature.
You can use the cloud print feature to add a printer to the network. Keep in mind that, it will allow any user added to the network to use the printer.
The guest mode allows you to enable or disable guest mode on the user computers. The guest mode is full access to the internet without the restrictions applied on the normal user mode. Therefore it is suggested to have a public session instead of the having a guest mode.
You can also choose to erase all the local data after logout.
Public Session Settings:
- Session display name is going to be the name of the organization. This is what the users will see and select when they are want to join the corresponding public session.
- You can also restrict the maximum number of users that can connect to this public session.
- You can also set the log out on idle after a certain number of minutes.
- You can also add custom terms and condition, that the users will have to agree to before they can participate in the Public Session.
- You can also select a user icon and wallpaper.
You will notice that the settings that follow are similar to the settings in the user settings. You are advised to follow the instructions provided above to use the following setting as per your want.
Let’s take a quick look at the Go Guardian Admin 2.0 is the latest version of the filtering and monitoring Software. It will protect directors, IT admin staff and other technical staff in your district. It requires only a Chrome extension that takes only 5 mins to deploy from the google admin console.
The first thing that you will see when you log in is the dashboard.
It is a great place to get an overview of what is going on with all the Chromebook you are concerned with.
We can see top sites, top videos and even filter the results by your OUs.
We import the OUs straight from the google admin console so the setting up process is easy.
In the search bar, you can enter a search term, specific student’s name and get to the top sites the student visits, top videos, extensions and installed programs. This information can also be exported into an overview report.
We can also determine what the students can and can not do in their Chromebooks. We can do that by filtering. Filtering is one the newest features of the admin 2.0 features. Filtering in admin 2.0 is based on policies.
With policies, we can set up different filtering settings based on if the chrome book is on or off the campus.
By OU, and based on what time of the day, you can get as detailed as you need.
We know that one of the most inappropriate content in youtube is in the comment section and not the video itself. So we can age restrict, block comments, block sidebars and even block specific categories of videos.
The internet is full of good and bad stuff and what we mainly need is the good of both worlds. Go Guardian makes sense of the grey area in between using an AI-based learning platform called smart alerts.
The first thing we notice is the activity feed called alerts. We can trigger actions based on the type of activity. We can instantly block the inappropriate content or even send the student a message based on the content of the specific page.
It is based on the content and not the URL, it works with anything from google docs, facebook chat, and Twitter.
We also get the feature of theft recovery. If we put a device in theft recovery, we will see information such as device serial number. The last user to log into it, a map of the location, and screenshots to the usage. Tracking a new device is easy, just click on track a new device, enter a serial number and you can start tracking. There is no need of google admin console.
Click on the Track a new device
Now enter the information on the missing device:
Now select your stolen device’s OU:
We have shown three very detailed and cheap techniques to chromebook monitor free in this post. We hope that these techniques are what you were looking for. If you would like more details and newer techniques please let us know in the comments below. If you want information in a more focused topic, please let us know the topic in the comments below. Stay tuned for more such awesome posts to My Pc Updates.
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